The Pacific Northwest Gay Rodeo Association Online Privacy Statement

This document was last updated August 20, 2008.

At the Pacific Northwest Gay Rodeo Association, we understand that using services online involves a great deal of trust on your part. We take this trust very seriously and make it a priority to protect the confidentiality of the personally identifiable information ("PII") you provide to us. PII includes information that can be linked to you as a specific individual, such as your name, address, phone number, or e-mail address. Sometimes we need information to provide services that you request, and this Privacy Statement explains what information we will collect and how we will use it. By using this site, you consent to the information practices described in this Privacy Statement.

This Privacy Statement applies to the Pacific Northwest Gay Rodeo Association Web site. It does not apply to other online or offline sites, products or services affiliated with the Pacific Northwest Gay Rodeo Association.

Information collected about you

On all Pacific Northwest Gay Rodeo Association pages that collect personally identifiable information (PII), we specifically describe what information is required in order to provide you with the product or service that you have requested. The Pacific Northwest Gay Rodeo Association collects PII when you:

• Make a Donation Online
• Request Membership or Renewal
• Sign up for a Newsletter
• Contact the Pacific Northwest Gay Rodeo Association

Make a Donation Online

The Pacific Northwest Gay Rodeo Association may provide visitors the opportunity to make secure donations online. We only use the information for the purpose of completing your donation request and maintaining records of the transaction as required by law, as well as internal marketing and statistical purposes. We may utilize a third party, such as PayPal, to facilitate the transaction. All information requested is provided by the user. Alternatively, we will provide the user the opportunity to complete the transaction directly with us if desired by the user.

Request Membership or Renewal

The Pacific Northwest Gay Rodeo Association may provide visitors the opportunity request and pay for membership and/or renewals online. We only use the information for the purpose of completing your membership request and maintaining records of the transaction as required by law, as well as internal marketing and statistical purposes. We may utilize a third party, such as PayPal, to facilitate the transaction. All information requested is provided by the user. Alternatively, we will provide the user the opportunity to complete the transaction directly with us if desired by the user.

Information regarding member names, city, state and membership term may be disclosed to The International Gay Rodeo Association as required by the Pacific Northwest Gay Rodeo Association’s membership in The International Gay Rodeo Association. This information is provided for the purpose of determining contestant eligibility in Sanctioned International Gay Rodeo Association Rodeos and Events.

Sign up for a Newsletter

All visitors have the option of signing up to receive various newsletters. We collect your name, e-mail address and newsletter format preferences that you, the user, provide.

Contact the Pacific Northwest Gay Rodeo Association

The Pacific Northwest Gay Rodeo Association collects information such as your full name, e-mail address, and/or contact information whenever you submit a question or suggestion. This information is used only to track your question and contact you with a response if necessary.

Cookies and Other Web Technologies

A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and cookies set by the Pacific Northwest Gay Rodeo Association can only be read by the Pacific Northwest Gay Rodeo Association Web site.

One of the primary purposes of cookies is to provide a convenience feature to save you time.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you will not be able to fully experience the interactive features of this or other web sites that you visit.

The Pacific Northwest Gay Rodeo Association will serve you cookies to personalize your site experience, authenticate your identity to the site, and store your language and site settings.

Use of Your Information

The Pacific Northwest Gay Rodeo Association will use your information for one of five purposes:

• To store your information for you and deliver it to you when you request it.
• To help you quickly find services or information on the Pacific Northwest Gay Rodeo Association Web site.
• To help us create and deliver content most relevant to you.
• To learn about how our services meet or fail your needs.
• To validate membership eligibility.

Personally identifiable information collected on this site may be stored and processed in the United States or any other country in which the Pacific Northwest Gay Rodeo Association or its affiliates, subsidiaries or agents maintain facilities, and by using this site, you consent to any such transfer of information outside of your country.

Sharing Your Information

The Pacific Northwest Gay Rodeo Association does not sell, give or rent your personal information (PII) to anyone, except as noted above regarding The International Gay Rodeo Association.

Except as otherwise described in this Privacy Statement, personal information you provide on this site will not be shared outside of the Pacific Northwest Gay Rodeo Association and its controlled subsidiaries and affiliates without your permission. We occasionally hire other companies to provide limited services on our behalf, including answering customer questions about products or services, sending postal mail and processing event registration. We will only provide those companies the information they need to deliver the service, and they are prohibited from using that information for any other purpose.

Our Legal Obligations

The Pacific Northwest Gay Rodeo Association may disclose personal information if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on The Pacific Northwest Gay Rodeo Association or the site; (b) protect and defend the rights or property of The Pacific Northwest Gay Rodeo Association and its family of Web sites, or (c) act in urgent circumstances to protect the personal safety of users of The Pacific Northwest Gay Rodeo Association, its Web sites, or the public.

Other Web Sites

There are several places throughout The Pacific Northwest Gay Rodeo Association that may link you to other Web sites that do not operate under The Pacific Northwest Gay Rodeo Association's information privacy practices. We encourage you to review the privacy statements of Web sites you choose to link to so that you can understand how those Web sites collect, use, and share information. The Pacific Northwest Gay Rodeo Association is not responsible for the privacy statements or other content on Web sites outside of the domains that we own.

Use of Web Beacons

The Pacific Northwest Gay Rodeo Association Web pages may contain electronic images known as Web beacons - sometimes called single-pixel gifs - that allow the Pacific Northwest Gay Rodeo Association to count users who have visited those pages. The Pacific Northwest Gay Rodeo Association may include web beacons in e-mail messages in order to count how many messages have been opened and acted upon. Web beacons are not used to access your personal information; they are a technique we use to compile aggregated statistics about the Pacific Northwest Gay Rodeo Association Web site usage.

Web beacons collect only a limited set of information including a cookie number, time and date of a page view, and a description of the page on which the Web beacon resides.

Position on Spyware

Spyware is software that covertly gathers user information through the user's Internet connection without his or her knowledge, usually for advertising purposes. Once installed, the spyware monitors user activity on the Internet and transmits that information in the background to someone else.

The Pacific Northwest Gay Rodeo Association does not subscribe to this practice and believes it to be unethical and an invasion of privacy. The Pacific Northwest Gay Rodeo Association will not utilize this technology or practice.

Deciding What Communications You Receive

The Pacific Northwest Gay Rodeo Association may send out periodic e-mails informing you of services, events and other issues related to a product or service you requested. You can stop receiving these e-mails and delete personal information about you by following the instructions included with each e-mail.

Protecting Your Information

We want you to feel confident about using The Pacific Northwest Gay Rodeo Association Web site to store and share your information. The Pacific Northwest Gay Rodeo Association helps to protect the security of personal information and honors your choices for its intended use. Our goal is to protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use or disclosure. For example, we store the personal information you provide on computer servers with limited access, which are located in controlled facilities.

Changes to this Privacy Statement

We may occasionally update this Privacy Statement. When we do, we will also revise the "last updated" date at the top of the Privacy Statement. For material changes to this Privacy Statement or how The Pacific Northwest Gay Rodeo Association will use your PII, we will notify you either by placing a prominent notice on the home page of our Web site or by directly sending you a notification. We encourage you to periodically review this Privacy Statement to stay informed about how we are protecting the personal information we collect. Your continued use of the service constitutes your agreement to this Privacy Statement and any updates.

If you have questions about our Privacy Statement, please e-mail us.

Contact information

The Pacific Northwest Gay Rodeo Association welcomes your comments regarding this Privacy Statement. If you believe that The Pacific Northwest Gay Rodeo Association has not adhered to this Privacy Statement, please contact us by e-mail or postal mail and we will use commercially reasonable efforts to promptly determine and remedy the problem.

The Pacific Northwest Gay Rodeo Association Privacy Team
100 Four Mile Road
St. Regis, MT 59866
USA

You can also send us an e-mail at privacy@pacificnwgra.org.